Request for Proposal (RFP)
Asbestos Abatement Services
Madison Health & Wellness Center Redevelopment
224 NW Crane Ave, Madison, FL 32340
Parcel ID: 21-1N-09-3872-000-000

I. Overview
Madison County Hospital Health Systems, Inc. (MCMHSI) is seeking proposals from qualified, Florida-licensed asbestos abatement contractors to perform abatement of identified Asbestos-Containing Materials (ACMs) in preparation for demolition and redevelopment of the Madison Health & Wellness Center. The abatement must be completed in full compliance with all applicable federal, state, and local regulations including, but not limited to, EPA NESHAP, OSHA, and Florida DEP.

II. Scope of Work
Abatement of the following ACMs as identified in SESI Report T24-343 (Dated Dec 4, 2024):

Friable ACMs

• White cloth vibration dampers (Auditorium and Room 2A) – approx. 10 SF
• Pipe insulation/wrap and mud (Old Boiler Room) – approx. 3 LF

Category I Non-Friable ACMs

• 9″x9″ and 12″x12″ Vinyl Asbestos Tiles (VAT) with black mastic – approx. 9,280 SF
• Exterior window caulking – approx. 135 window casings

Category II Non-Friable ACMs

• Cementitious transite soffits (North Building & Walkways) – approx. 1,748 SF
• Black transite laboratory sinks and countertops – approx. 28 SF

Note: A site walk is expected to verify quantities prior to submission.
Reference Attachment: The SESI Asbestos Demolition Survey & LBP Testing Report (T24 343, dated December 4, 2024) is provided as part of this RFP package to support scoping and proposal development.

III. Contractor Requirements

• Florida Asbestos Contractor License
• Certified Supervisor and Workers
• Current Liability Insurance and Workers Comp
• Compliance with NESHAP 40 CFR Part 61, OSHA 29 CFR 1926.1101, and Florida DEP

IV. Timeline (Updated – Tentative)

• RFP Release Date: May 16, 2025
• Optional Site Walkthrough: May 25, 2025
• Proposals Due: June 6, 2025
• Award Notification: June 30, 2025
• Project Start (NTP): July 7, 2025
• Abatement Completion Target: August 31, 2025

V. Proposal Content Requirements

• Company name, POC, license #, and qualifications
• Itemized quote per material group
• Abatement schedule estimate
• Proof of insurance and licensure
• References from recent comparable projects

VI. Submission Instructions

Submit proposals electronically to:
Paul B. “Trey” Chauncey, III Project Manager – Track 2 Grant
Email questions to: pchauncey@mcmh.us all questions will be posted on the web: https://www.mcmh.us/development/
Subject: RFP Submission – Madison Asbestos Abatement – [Company Name]

VII. Evaluation Criteria

Responses must be responsive to the requirements and questions of the Request for Qualifications.

Reservations: Madison County Health and Hospital District/Madison County Hospital Health Systems, Inc. dba Madison County Memorial Hospital reserves the right to reject any and all responses, to negotiate changes in the new scope of work or services to be provided, and to otherwise waive any technicalities or informalities.

Method of Selection: Responses will be reviewed by Madison County Health and Hospital District/Madison County Hospital Health Systems, Inc. dba Madison County Memorial Hospital which will recommend a ranking of firms. Presentations may or may not be required. Upon acceptance of the recommendation negotiations will proceed with the first ranked firm.

Please respond by including but not limiting your response to the following:

1. Company name and length of time in business.
2. Company location.
3. Availability of staff to start and complete project.
4. Insurance carrier, applicable coverage, and bonding limits.
5. Qualifications of staff to be utilized on this project with names, short resumes, length of time with firm and previous clients. Experience must be with submitting firm.
6. Names of five (5) previous jobs within the past five (5) years of similar scope, size, and complexity with phone numbers and contact person.
7. Description of previous experience, to include construction method, budget, final cost, time schedule, change orders, etc.
8. Recommendations for scope of work maximum of two pages

To request additional information in writing. No visits without an appointment please. Refer all written request to levans@mcmh.us and/or go to mcmh.us/bids for additional information.

Check back for additional opportunities coming soon!!