PROJECT LOCATION:

Madison County Memorial Hospital
224 NW Crane Ave, Madison, FL 32340
Existing Front Parking Lot Expansion

I. OVERVIEW

Madison County Health and Hospital District and Madison County Hospital Health Systems, Inc dba Madison County Memorial Hospital (MCMH) are seeking proposals from qualified contractors to provide all labor, materials, equipment, and supervision necessary to complete a parking lot expansion project on the hospital campus. The project includes the expansion of the existing front parking area to accommodate approximately 35 additional parking spaces.

The selected contractor shall perform all work in accordance with applicable federal, state, and local regulations, with a strong emphasis on patient, visitor, and staff safety while maintaining uninterrupted hospital operations.

II. SCOPE OF WORK

The selected contractor shall provide all labor, materials, equipment, and services necessary to complete the project, including but not limited to:
• Site preparation, clearing, grading, and excavation as required
• Extension and construction of the existing parking lot to accommodate approximately 35 parking spaces
• Installation of asphalt or concrete pavement as specified
• Striping and marking of parking spaces, directional arrows, and ADA-compliant spaces
• Installation or relocation of curbing, sidewalks, and drainage improvements as necessary
• Coordination and protection of existing utilities
• Installation of signage and traffic control measures during construction
• Erosion and sediment control measures in compliance with regulatory requirements
• Final grading, cleanup, and restoration of disturbed areas
• Compliance with all ADA accessibility standards and local permitting requirements

III. CONTRACTOR REQUIREMENTS                                                                                                               

Contractors submitting proposals must meet the following minimum qualifications:
• Active Florida contractor license
• Proven experience with commercial or healthcare parking lot construction projects
• OSHA-compliant safety program and supervisory personnel training
• General liability insurance and workers compensation coverage
• Ability to coordinate construction activities while maintaining safe hospital access
• Compliance with all City of Madison and Madison County permitting requirements

IV. TENTITIVE TIMELINE                                                                                                   

• RFP Release Date: June 22, 2026
• Mandatory Site Visit: July 8, 2026
• Proposal Due Date: August 5, 2026
• Board Approval/Contract Award: August 27, 2026
• Estimated Project Start Date: September – October 2026
• Estimated Completion Date: January – February 2027

V. PROPOSAL CONTENT REQUIREMENTS

Proposals should include the following information:
• Contractor name, address, contact information, and licensure details
• Relevant project experience and references for similar work
• Proposed project schedule and estimated completion timeframe
• Itemized cost proposal including labor, materials, equipment, and any allowances
• Proof of insurance coverage
• Safety program information and OSHA compliance documentation
• Description of proposed traffic and site safety management during construction

VI. SUBMISSION INSTRUCTIONS

Submit proposals electronically to:
Gerry Roberts, Plant Operations Manager, Facility Safety Officer
Madison County Memorial Hospital
Email: groberts@mcmh.us
Phone: 850-464-2744
Subject Line: RFP Submission – MCMH Parking Expansion – [Company Name]

VII. EVALUATION CRITERIA

Proposals will be evaluated based on the following criteria:
• Cost and overall value
• Contractor qualifications and experience
• Ability to meet proposed timeline
• Safety record and project approach
• References and quality of prior work
• Compliance with project requirements

VIII. ADDITIONAL INFORMATION

Madison County Memorial Hospital reserves the right to negotiate the scope of services and project components based on final project costs and available funding. Madison County Memorial Hospital reserves the right to reject any or all proposals, waive informalities, and select the proposal deemed to be in the best interest of the hospital. The hospital also reserves the right to request additional information or clarification from proposers during the evaluation process.